Strategic Management Services
Requirements
About the Role
The Payroll & Accounts Officer is tasked with managing payroll and financial transactions throughout the business, ensuring compliance, precision, and efficiency in financial reporting and processing. This position demands exceptional attention to detail, strong organizational abilities, and the capacity to work independently while maintaining confidentiality.
Reporting directly to the General Manager, the Payroll & Accounts Officer will interact with internal staff and external stakeholders, including employees, customers, subcontractors, and suppliers.
What You’ll Be Doing
Payroll Processing
Prepare and process staff wages fortnightly.
Handle subcontractor payments monthly.
Lodge and pay Superannuation monthly.
Prepare and lodge Payroll Tax and Workcover Insurance.
Compile and submit Payment Summaries.
Coordinate with the Operations Team regarding staff movements.
Stay updated with changes in employment and industrial awards to ensure compliance.
Accounts Receivable & Payable
Issue invoices to all clients.
Process supplier invoices and handle supplier queries.
Reconcile company bank accounts and credit cards.
Prepare and lodge monthly BAS and PAYG withholding tax.
Onboard and offboard clients in financial systems.
Reconcile supplier accounts and resolve outstanding payments.
Follow up on overdue invoices within set timeframes.
Financial Reporting & Analysis
Prepare weekly cashflow reports, including overdue accounts and debtors.
Report monthly on leave liability, client analysis, and business line P&L.
Evaluate alternative solutions for effective and sound business decisions.
Ensure compliance with ATO, Fair Work, and Workers Compensation regulations.
Create ad-hoc financial exception reports to address specific system and operational issues.
Operations & Administrative Support
Update the roster system (FreshOps) according to client requirements and agreed-upon scope.
Maintain and update the key register and details.
Onboarding & Offboarding Employees & Subcontractors
Following the selection process by the Operations Team, the Payroll & Accounts Officer is responsible for:
Issuing probation letters to employees who have completed probation.
Ensuring all documents are returned, signed, and filed.
Sending onboarding emails to employees and following up to ensure completion.
Managing the onboarding process through Mailchimp, including review, updates, and relaunch.
Preparing subcontractor monthly reports for invoicing.
Support & Research
Assist the Operations Team in researching cost-effective options for equipment and chemicals.
Certifications & Compliance
Ensure all company certifications & insurances are current and sent to relevant clients.
Keep records of contractor certifications, visas, and insurances, ensuring compliance.
Workplace Responsibilities
Adhere to all company policies, including workplace health and safety.
Help maintain a safe and clean work environment.
Exhibit a positive attitude and be an active team member.
Treat all colleagues and stakeholders with respect.
Maintain a high standard of personal presentation and professional conduct.
Follow management directions and company procedures.
What We’re Looking For
Essential Criteria
Strong organizational and time management skills, with excellent oral and written communication.
High level of computer literacy, including experience with the Microsoft Office suite and accounting software.
Ability to prioritize tasks, seek guidance when needed, and work with minimal supervision.
Demonstrated effective interpersonal skills, along with strong literacy and numeracy abilities.
Proven ability to maintain accurate and confidential financial records.
Willingness to follow instructions and company procedures precisely.
Ability to work effectively in a busy team environment, showcasing enthusiasm and professionalism.
Punctuality, reliability, and flexibility to meet business needs.
Meticulous attention to detail and problem-solving skills, even when full information is not available.
Ability to work under pressure while meeting strict deadlines.
Strong ability to multi-task and stay highly organized.
Ability to understand commercial arrangements and financial decision-making within the company.
Proactive problem-solving approach, thinking outside the box to support business objectives.
Self-motivated and capable of working independently.
Excellent communication skills across all levels of stakeholders.
Ability to develop and maintain positive working relationships, both internally and externally.
Required Behaviors & Competencies
Teamwork – Ability to work effectively in different situations and teams, demonstrating a "whatever it takes" attitude.
Communication – Clear, professional written and oral communication skills.
Customer Focus – Commitment to addressing customer and stakeholder needs in a professional manner.
Motivation & Initiative – Capacity to work autonomously, take initiative, and generate solutions that add value.
Loyalty & Business Awareness – Understanding the business environment and how individual behavior impacts company success.
Integrity & Professionalism – Honest, ethical, and fair treatment of colleagues and external stakeholders.
Strict Adherence to Role Expectations
This role is not suitable for individuals lacking the necessary experience in payroll processing, financial management, and compliance. Candidates must meet all essential criteria and demonstrate the required competencies.
If you fully meet these requirements and seek a highly structured and compliance-driven financial role, we encourage you to apply.